Management Associate – Procurement

Our purpose

You will be part of the largest skills development fund in Pakistan. PSDF’s purpose is to shape the future and well-being of our poor and vulnerable youth by giving them access to skills training of the highest standard so they can find sustainable employment and income-generating opportunities in Pakistan and beyond.

The impact we have created

PSDF is the largest skills development fund in Pakistan established as a section 42 (nonprofit) company, set up by the Government of Punjab in collaboration with the Foreign, Commonwealth and Development Office (FCDO). Over the past 10 years, it has funded training for over 500,000 youth across Punjab in 250+ demand-driven trades over six dedicated programs UMEED, AGHAAZ, URAAN, HARYALI, e-TAYYAR and MAHIR through an ecosystem of 500+ training service providers, primarily from the industry and private sector.

Diversified and challenging team

At PSDF, our team strongly believes in PSDF’s mission and purpose. We work in a fast-paced and challenging environment, striving to provide innovative solutions to enhance youth employment and entrepreneurship. We need someone who believes in our purpose and can deliver at our pace with an exceptional quality of work

You will drive & conduct non-program procurement activities in PSDF as per company policies & procedures, procurement rules, industry best practices and regulatory/statutory framework of Pakistan.

The main opportunities and challenges for this role are to

• Assist in the management of program procurement evaluation activities of Training Service Providers (TSPs) and pre-qualifications with user departments while ensuring compliance with the company’s policies & procedures and departmental KPIs
• Manage payments to third party evaluation firm invoices after due diligence.
• Coordination with third party evaluation firm for timely provision of deliverables.
• Review evaluation results submitted by third-party evaluation firm to ensure compliance with the procurement rules & announce criteria
• Assist in the management of grievance redressal meetings along with the record of minutes and relevant approvals
• Vendor management in BSS & E-Tendering for the smooth uploading of POs
• Preparation of phase-wise program proceedings and ensure that all procurement record is properly maintained for audit purpose
• Decreasing turnaround times cost savings and streamlining work processes to provide the best possible services to internal customers to achieve the business targets
• Any other duties and responsibilities that may be assigned by the line manager

The main accountabilities for this role include

• 100% compliance with quality standards and procurement rules
• Ensure procurement cycle time
• Ensuring best practices for procurement-related activities
• Ensure cost-effective procurement
• Fair & Transparent communication with internal & external stakeholders

To apply, you must have

• Bachelor’s degree in accounting & finance or business administration or equivalent or any relevant degree from HEC recognized institution
• 0-1 year of experience

The required experience for this role requires you to have

• Good writing & communication skills
• Analytical skills & reporting skills
• Good computer skills (MS Office)
• Should be a good team player
• Good in problem-solving, proactive, managing conflict resolution & should have multi-tasking skills.

To collaborate and perform effectively, the role requires you to

• Build strong relationships with External Teams: Consulting Firms
• Build strong relationships with Internal Teams: All Departments

Preferred mindset and capabilities we are looking for:

• Results-driven and persistent to get the desired results and takes ownership of
• Innovative and has an aptitude to welcome and try new ways of doing things and push for their execution.
• Willing to strive for excellence and can anticipate challenges for continuous
• A team player with an aptitude to work with the mantra of one team by proactively supporting others to solve
• Demonstrates respect for all and can put things in perspective and gauge all actions through merit and performance

PSDF has a lot more to offer than a market competitive salary and perks. As a PSDF employee you will get:

• Professional development and career growth opportunities with the largest skills development fund in Pakistan.
• Experience a professional environment that believes in innovative solutions to addressing youth employment and entrepreneurship.
• Opportunity to develop and execute innovative approaches to skills development for Pakistan’s youth.
• Hands-on experience in designing, managing, and publishing results of highly diverse research projects in the field of youth employment, out of school children and skills for the digital economy.
• Opportunities to interact, learn and develop expertise by actively working on large-scale donor-funded projects. PSDF works closely and collaboratively with large international donors and organizations such as World Economic Forum, UNICEF, DFID-UK Aid, ILO, and World Bank
• Opportunity to work as one team with the most talented, dynamic, and seasoned professionals in the Development Sector.
• Experience a progressive, transparent, and fair organizational culture.