Associate Procurement

Our purpose – You will be part of the largest skills development fund in Pakistan. PSDF’s purpose is to shape the future and well-being of our poor and vulnerable youth by giving them access to skills training of the highest standard so they can find sustainable employment and income-generating opportunities in Pakistan and beyond.

The impact we have created – PSDF started its operations in the 4 poorest districts of Punjab. Since 2016, the geographical remit has expanded to the entire 36 districts of Punjab. PSDF has trained almost 300,000 underprivileged youth across Punjab, which includes 180,000+ male and 110,000+ female graduates. These graduates have been trained in approximately 250 demand-driven and market relevant trades across 10 sectors.

Diversified and challenging team – At PSDF, our team constantly works in a fast paced and challenging environment and needs someone who can match and deliver at our pace. We are looking for a passionate and innately talented individual who can actively pursue and drive the agenda of PSDF and is always ready to take up new challenges.

This position drives all assigned evaluation of  procurement activities in PSDF as per company policies & procedures, procurement rules, industry best practices and regulatory/statutory framework of Pakistan.

The main opportunities and challenges for this role are to

• Preparation of bidding documents and floating Tenders/EOIs/RFPs while ensuring compliance with company’s policies & procedures and departmental KPIs
• Managing procurement process through E-Tendering portal and capacity building of Suppliers for submission of bids/proposals
• Ensure procurement evaluation activities of Suppliers with user departments as per the advertised bidding document
• Conduct grievance redressal meetings with aggrieved bidders and timely resolution of their queries
• Contract negotiations and managing contracts in coordination with legal and user department
• Issuance of Purchase Orders/ Service Orders to successful Suppliers through system
• Biannual supplier performance evaluations in coordination with user department and taking appropriate actions
• Preparation of reports on monthly and quarterly basis for management review as and when required
• Preparation of proceedings and ensure that all procurement record is properly maintained for audit purpose
• Decreasing turnaround times, cost savings and streamlining work processes to provide best possible services to internal customers to achieve the business targets.
• Any other duties and responsibilities that may be assigned by Manager

The main accountabilities for this role include

• 100% compliance with quality standards and applicable procurement rules
• Ensure procurement cycle time and cost savings
• Timely processing of PO’s/SO’s through system and signing of the contracts

To collaborate and perform effectively, the role requires you to

• Build strong relationships with External Teams e. , Suppliers etc.
• Build strong relationships with Internal Teams

Preferred mindset and capabilities we are looking for:

• Results driven and persistent to get the desired results and takes ownership of actions.
• Innovative and has an aptitude to welcome and try new ways of doing things and push for their execution.
• Willing to strive for excellence and can anticipate challenges for continuous improvement
• A team player with an aptitude to work with the mantra of one team by proactively supporting others to solve challenges.
• Demonstrates respect for all and can put things in perspective and gauge all actions through merit and performance.

To apply, you must have

• Master’s degree or Bachelor’s degree (16 years) from an HEC-recognized / accredited university in Supply Chain / Business Management / Finance or any relevant
• 2 years or above of relevant professional experience

The required experience for this role requires you to have

• Good writing & communication skills
• Analytical & reporting skills
• Proficient in (MS Office)
• Basic knowledge of SAP or Oracle (ERP)
• Good team player
• Good in problem solving, proactive, manage conflict resolution & should have multi-tasking

PSDF has a lot more to offer than a market competitive salary and perks. As a PSDF employee you will get:

• Professional development and career growth opportunities with the largest skills development fund in Pakistan.
• Experience a professional environment that believes in innovative solutions to addressing youth employment and entrepreneurship.
• Opportunity to develop and execute innovative approaches to skills development for Pakistan’s youth.
• Opportunities to interact, learn and develop expertise by actively working on large-scale donor funded projects. PSDF works closely and collaboratively with large international donors and organizations such as World Economic Forum, UNICEF, DFID-UK Aid, ILO, and World Bank as well as with the most influential business leaders of Pakistan through the Parwaaz platform https://parwaaz.com/.
• Opportunity to work as one team with the most talented, dynamic, and seasoned professionals in the Development Sector.
• Experience a progressive, transparent, and fair organizational culture.